How to read this manual
Each role gets its own set of sheets, two screens per sheet, in the order you use them, drawn as a labelled diagram of the screen — not a photograph. Every diagram carries numbered action markers; the key underneath tells you what to press, in what order, and what to type. All names, numbers and dates are simulation test data.
1 Action marker
Orange circles sit on the exact spot to press. They always run in order: 1 first, then 2.
Amber note
A rule that prevents a rejected record — read it before you submit.
Dotted value
A field you fill in yourself.
The three roles
Agency Personnel
Sheets 1–2 · English
City-wide monitoring: dashboard totals, crop and damage reports, the analytics behind a monitoring report.
Barangay Officials
Sheets 1–2 · English
The same admin portal, worked one barangay at a time through the barangay filter on every list.
Mga Magsasaka
Sheets 1–3 · Tagalog
Paghahain ng sariling ulat: Home, Sakahan, Ulat sa Inaning Pananim, Ulat sa Nasirang Pananim, Pagpaparehistro, at Aking Impormasyon.
This manual belongs to
Need help? | Makipag-ugnayan
Mr. Dioneces O. Alimoren · dioneces.alimoren@g.batstate-u.edu.ph · 0917 169 7421 DMMMSU REC Chair: Joel C. Estacio · rec@dmmmsu.edu.ph — or the Lipa City Agriculture Office · (043) 773 3518Better Data. Better Decisions. Better Agriculture.
Sign in with Login as Admin. This first sheet covers the two starting screens: city totals, then crop harvest reports. The dark sidebar is identical on every screen, so navigation never changes.
Dashboard totals
HomeLanding screen after sign-in. Read the three city-wide counters before opening any list — they are your control totals for the day.
1 Sidebar Home — the highlighted item is the page you are on.
2 Counter value — write it on your monitoring form.
3 Arrow — opens the matching list (65 → User Management).
Crop harvest reports
ReportsOpen Reports. New reports from the last 7 days sit above the previous list, so you can see what arrived since your last check.
1 Filter row — search, crop and barangay narrow the table live.
2 Export the filtered rows; View Graph charts them.
3 View opens one report with its photo and coordinates.
4 Paging — 10 rows per page; filters survive paging.
Need help? | Makipag-ugnayan
Mr. Dioneces O. Alimoren · dioneces.alimoren@g.batstate-u.edu.ph · 0917 169 7421Sheet 1 of 2 · Agency Personnel
Still signed in as Admin. This second sheet continues the monitoring routine: damage reports, then the analytics you attach to a monitoring report.
Damage reports
ReportsSame Reports menu, damage table. Cause, percentage damaged and estimated loss are what the city aggregates for assistance requests.
1 Total line — reconcile it against the dashboard counter.
2 % Dmg and Est. loss — the two figures a monitoring report needs.
3 Export after filtering by cause for one calamity.
Monitoring report
Reports › AnalyticsScroll past the report tables for the analytics block. This is the monitoring report — there is no separate screen for it.
1 Totals row — copy these three into the monitoring form header.
2 Chart of the five worst-hit barangays, by average % damage.
3 Export the chart data to attach it to your report.
Need help? | Makipag-ugnayan
Mr. Dioneces O. Alimoren · dioneces.alimoren@g.batstate-u.edu.ph · 0917 169 7421Sheet 2 of 2 · Agency Personnel
Same sign-in and same menu as agency staff — the difference is that you work one barangay at a time. This first sheet covers farmer records and crop locations; set the barangay filter on each.
Farmer records
User ManagementOpen User Management and set the barangay dropdown to yours. The list then only shows your farmers, and the total line counts them.
1 Barangay dropdown — set this first, before searching.
2 Name search — partial names work ("dela").
3 Edit corrects details; Deactivate hides a farmer without deleting records.
Crop locations
Farm ParcelOpen Farm Parcel for registered parcels. One row per farmer; the parcel count tells you how many plots to expect inside.
1 Barangay filter again — each page keeps its own filter.
2 View Parcel Details — area, irrigation, crop, tenure.
3 Detail strip — check area against the crop report before certifying.
Need help? | Makipag-ugnayan
Mr. Dioneces O. Alimoren · dioneces.alimoren@g.batstate-u.edu.ph · 0917 169 7421Sheet 1 of 2 · Barangay Officials
Still working as a barangay official. This second sheet covers submitted reports and the barangay summary — both filtered to your barangay only.
Submitted reports
ReportsOpen Reports, pick the crop or damage tab, then set the barangay filter. New arrivals are listed separately from older reports.
1 Tabs — Crop Harvest and Damage are two lists on one page.
2 Barangay filter, then Export for your barangay file.
3 New (last 7 days) — the reports still needing your check.
Barangay summary
Reports › AnalyticsThere is no separate summary screen. Keep the barangay filter set and scroll to the analytics block — that is your barangay summary.
1 Filter stays on your barangay while you read the chart.
2 Three totals — the figures to read out at the barangay meeting.
3 Export — the file carries the filter in its filename.
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Mr. Dioneces O. Alimoren · dioneces.alimoren@g.batstate-u.edu.ph · 0917 169 7421Sheet 2 of 2 · Barangay Officials
Mag-sign in bilang Farmer. Sisimulan ng unang sheet na ito ang Home, saka ang Sakahan (rehistro ng bukid). Ang mga bilog na numero ay ang pindutan — sundin ang 1, 2, 3.
Home
Pagkatapos mag-sign inMakikita ang 4 na pangunahing pindutan at ang kahon para sa larawan ng pananim. Basahin muna ang mga bagong update.
1 Wika / Language — English o Tagalog, kahit kailan.
2 Apat na pindutan — pareho sa sidebar, mas malaki lang.
3 Mga bagong update mula sa Agriculture Office.
Sakahan
Rehistro ng bukidIrehistro ang bukid: barangay, laki ng lupa, uri ng pananim, at kung irrigated o rainfed. Kailangan ito bago makapag-ulat.
1 Pindutin ang parcel (kahel) para lumitaw ang detalye.
2 Magdagdag ng Parcel kung mahigit isa ang bukid.
3 Suriin ang lawak at pagmamay-ari bago mag-I-edit.
Kailangan ng tulong? | Need help?
Mr. Dioneces O. Alimoren · dioneces.alimoren@g.batstate-u.edu.ph · 0917 169 7421 Tanggapan ng Agrikultura ng Lipa City · (043) 773 3518 — para sa tulong sa app at pag-uulatSheet 1 of 3 · Mga Magsasaka
Ipagpapatuloy pa rin bilang Farmer. Sakop ng pangalawang sheet na ito ang Ulat sa Inaning Pananim at ang Ulat sa Nasirang Pananim.
Ulat sa Inaning Pananim
Mga UlatSa Mga Ulat, piliin ang unang tab. Sagutan ang bawat bahagi nang paisa-isa, pagkatapos ay Ipadala ang Ulat.
1 Piliin muna ang uri ng ulat — may tsek ang napili.
2 Petsa: YYYY-MM-DD. Ani sa kilo, presyo kada kilo.
3 Isang pindot lang — hintayin ang mensaheng "Naipasa".
Ulat sa Nasirang Pananim
OpsyonalSa parehong Mga Ulat, piliin ang ikalawang tab: sanhi, porsyento at tinatayang nawala. Opsyonal — kung may pinsala lamang.
1 Ikalawang tab — Ulat sa Nasirang Pananim.
2 Kumuha ng larawan ng pinsala bago sagutan ang form.
3 Porsyento 0–100; ang halaga ay piso, walang tuldok-tuldok.
Kailangan ng tulong? | Need help?
Mr. Dioneces O. Alimoren · dioneces.alimoren@g.batstate-u.edu.ph · 0917 169 7421 Tanggapan ng Agrikultura ng Lipa City · (043) 773 3518 — para sa tulong sa app at pag-uulatSheet 2 of 3 · Mga Magsasaka
Panghuling sheet: paano magparehistro bilang bagong magsasaka sa publikong pahina, at paano i-edit ang sariling impormasyon sa Aking Impormasyon kapag naka-sign in na.
Pagpaparehistro
Walang sign inBago maka-access ng system, kumpletuhin muna ang Porma ng Pagpaparehistro sa publikong pahina — hindi kailangan ng sign in dito.
1 Piliin ang Wika / Language bago simulan ang porma.
2 Piliin ang Kasarian — kailangan bago magpatuloy.
3 Pindutin ang Magpatuloy papunta sa susunod na bahagi.
Aking Impormasyon
I-edit ang profileI-update ang sariling impormasyon gaya ng tirahan o barangay. Ang RSBSA Number ay opsyonal kung wala pa nito.
1 Pindutin ang Aking Impormasyon sa sidebar.
2 I-update ang RSBSA Number kung mayroon na.
3 Pindutin ang I-save ang Pagbabago para ma-apply.
Kailangan ng tulong? | Need help?
Mr. Dioneces O. Alimoren · dioneces.alimoren@g.batstate-u.edu.ph · 0917 169 7421 Tanggapan ng Agrikultura ng Lipa City · (043) 773 3518 — para sa tulong sa app at pag-uulatSheet 3 of 3 · Mga Magsasaka
Version 7 adds farmer validation, land tenure, RSBSA sign-in and stronger account security. The sheets before this one still apply; these are the extra steps for each role. Ang bersyon 7 ay may bagong hakbang para sa bawat tungkulin.
Agency Personnel
English- 1 Validate farmers in User Management › Farmers: press Validate after the in-person check. Only agency (Super Admin) accounts can validate.
- 2 Set Farmer Status to Active, Inactive or Deceased from the row dropdown. Deceased farmers can no longer sign in.
- 3 When staff leave, Deactivate their account in Admin Management. Access ends immediately, even mid-session. You cannot deactivate yourself or the last Super Admin.
- 4 Every 90 days you will be asked for a new password: 8+ characters with upper, lower, number and symbol, and different from the current one. New or reset admin accounts choose their own at first sign-in.
- 5 Sensitive actions (validate, change status, edit, deactivate, reset passwords) ask for the 6-digit Admin PIN; it stays valid for 5 minutes. Audit Activity lists every such action and who did it.
Barangay Officials
English- 1 Search first. If a farmer is not in User Management, guide them through Register on the public page.
- 2 You see Validated / Not validated badges but cannot change them — the agency validates after the in-person check.
- 3 New Land Tenure column: Landowner, Tenant or Farm Worker. Correct it with Edit if needed.
- 4 RSBSA numbers accept the old format (12-34-56-789-012345) and the new one (04-010-14-0123-289AbYQ). One number belongs to one farmer only.
Mga Magsasaka
Tagalog- 1 Mag-login gamit ang Username o RSBSA Number.
- 2 Hindi tanda ang RSBSA number? Pindutin ang Hanapin dito sa landing page (RSBSA Finder ng DA).
- 3 Sa Pagpaparehistro, piliin ang Land Tenure: Landowner, Tenant o Farm Worker — kasama na ang mga walang sariling lupa.
- 4 Sa cellphone, buksan ang Farmer Login at pindutin ang Install Farmer App.
- 5 Bagong bersyon ito: kung dati na kayong naka-login, mag-login lamang muli nang isang beses.
Need help? | Makipag-ugnayan
Mr. Dioneces O. Alimoren · dioneces.alimoren@g.batstate-u.edu.ph · 0917 169 7421 Lipa City Agriculture Office · (043) 773 3518What’s new · All roles
The remaining menu items and public pages, so every screen in SCAIMS is covered. Ang iba pang pahina ng sistema.
Agency & Barangay — other menu items
English- 1 Post Updates — type the announcement, attach photos, press Post Update. It appears on every farmer’s Home and on the public page. Delete removes it.
- 2 Suggestions — feedback sent from the public page. New ones are listed first; mark them read once handled, and Export Suggestion for meetings.
- 3 Crop Management (agency only) — the crop catalog behind every report dropdown. Add Crop with its commodity and display order, then Save Crop.
- · Farmer Management and Admin Management (agency only) — Add Farmer / Add Admin, edit details, Reset Password, and view each farmer’s farms, parcels, harvest and damage history.
- 4 Satellite Monitoring — choose a parcel to see crop-health (NDVI) history. It stays empty until satellite access is configured; this is a preview feature.
- 5 Logout when you leave a shared computer. If your account is deactivated, you are signed out on your next click.
Publikong pahina — walang sign in
Tagalog- 1 Bago magparehistro, sasagutin ang RSBSA Verification: Oo, ako ay nakarehistro para magpatuloy, o Hindi pa para makita ang tagubilin sa pagpaparehistro sa RSBSA.
- 2 Tingnan ang Mapa — mapa ng pananim sa Lipa ayon sa uri, barangay at presyo. Hindi ipinapakita ang pangalan ng magsasaka.
- 3 Magpadala ng Mungkahi — opsyonal ang pangalan; diretso ito sa Suggestions ng Agriculture Office.
- 4 Buksan ang Buong Manwal — ang manwal na ito ay makikita rin sa landing page at sa menu ng bawat account.
Need help? | Makipag-ugnayan
Mr. Dioneces O. Alimoren · dioneces.alimoren@g.batstate-u.edu.ph · 0917 169 7421 Lipa City Agriculture Office · (043) 773 3518More screens · All roles